Meeting Room Guidelines

Thelma Knox Brown Conference Room Availability

The Thelma Knox Brown Conference Room is available for public use for meetings and programs of educational, cultural, and civic purposes.

Use of the facilities is subject to conditions

A $25 fee (to be paid in advance) will be charged for use of the meeting room before or after library hours. Departments of the City of Perry are exempt from the $25 payment.

The group making the reservation will be responsible for setting up the room, maintaining the room in a clean and orderly manner, removing trash, and returning tables and chairs to their original arrangements.

The group will assume responsibility for any damage to the library and its contents caused by any group member or program attendee.

Reservations

Reservations for the meeting room must be made with a library staff member a minimum of 24 hours prior to room usage.

Groups may reserve the meeting room for no more than two meetings in any one month.

Persons under 18 years of age may not reserve the meeting room. One adult for every eight persons under 18 must sponsor activities for minors.

Should scheduling conflicts occur, library programs and activities will be given priority. No library program will be planned for a reserved date and time after a reservation has been confirmed.

Prohibitions and Limits

Programs and activities held in the meeting room will have no admission fees charged or special donations collected.

The meeting room will not be reserved for commercial purposes, excepting any commercial purpose which is merely ancillary to the main purpose of the public, educational, governmental, or charitable event or use or speech or program.

Tobacco products, drugs, and alcoholic beverages will not be permitted.

Groups may serve light refreshments. Jello and Kool-Aid may not be served because of the possibility of staining carpet and furniture. Groups must supply their own paper products, such as cups, plates, napkins.

Signs, posters, advertisements, and/or decorations will not be placed on walls inside or outside the building.

The secondary exit to the meeting room will be used only in case of fire or other emergency.

The number of persons using the meeting room will not exceed the seating capacity established by the Fire Marshal, which is 40 persons.

Flammable materials of any kind will be strictly prohibited.

Group Representative Responsibilities

If meeting room will be used following library hours (after 6 p.m.), the group representative will be responsible for securing the building.

Interpretation of this policy will be at library director’s discretion.